Search
eHelp  

eHelp » Media Distribution » Reservation Policy

Equipment Requests for Classroom Use

Requests for media equipment must be reserved via email or submitted in writing before 4:00 PM to guarantee next-day delivery.

Students wishing to use audio/visual equipment may do so if they are under the supervision of a faculty member.

There are four ways to submit Media Requests:

• Bring a completed Media Request Form to I&IT Operations Media Distribution (Building 5, Room 211).
  
  Our hours of operations are Monday through Thursday, 8:00 AM - 5:00 PM.
  
  In order to reduce unauthorized checkouts, the form will only be accepted from faculty and staff members. Forms cannot be accepted from students.
  
  
• Fax Media Request Form directly to I&IT Operations Media Distribution at X6405.
• If you send the Media Request Form through campus mail, allow an extra two days for campus mail delivery.
• Email a detailed request to mediaorder@csupomona.edu.
  
  Note: Email is collected from 8:00 AM to 4:00 PM during days of operation. Please try to replicate the Media Request Form as much as possible (See Late Orders policy below).

Orders for equipment that are received for Kellogg West, Kellogg House and the University Union must first go through the coordinator/contact person listed below:

• Kellogg West (76): Linda Brooks, X4787 or Cori Soderberg, X2251
• Bronco Student Center (35): Sue Wise X2847
• Kellogg House (112): Laura Tetzlaff X2265

Policy for On-Campus and Classroom Use

Unique audio/visual set -ups for classroom use (e.g.: public address system) will be subject to a charge. A signature from a faculty/staff employee is required for equipment reservation. Computer Units and Data Projection Units may not be removed from the campus. Any other equipment must be supervised by a faculty/staff employee.

Policy for Clubs and Organizations

If you are a listed club in the OSL Clubs and Organizations Guide, you are subject to a charge for all equipment use.  To request equipment, please follow these steps:

1. Obtain your Scheduled Event Form from:
   
   Donna Kent
   Office of Student Life
   Bldg. 26
   Room 121
   Telephone 909.869.3640.
   
   
2. Have your Scheduled Event Form signed by your club president and advisor.
3. Find out what type of equipment you will need and the cost by calling 909.979.6332.  Write down what you need and the cost on the Scheduled Event Form. Please do not forget to add set-up fees or technician time if needed.
4. Go to the ASI University Union Business Office and fill out a Purchase Order Request Form for the total cost of the equipment you wish to rent.  It will take 24 hours before your Purchase Order will be ready.
5. Pick up your Purchase Order and bring it to I&IT Media Distribution, Bldg. 5, Room 211 along with your Scheduled Event Form.  Media Distribution requires 24 hours notice.  If you are paying by cash or check, no Purchase Order is needed.

NOTE: SCHEDULE A COUPLE OF WEEKS IN ADVANCE IN CASE ADDITIONAL NEEDS OR MODIFICATIONS ARE NECESSARY.

Off-Campus Policy

Any off-campus use of equipment is subject to a charge. Unique audio/visual set -ups for classroom use (e.g.: public address system) will also be subject to a charge. A signature from a faculty/staff employee is required for equipment reservation. A faculty or staff member must supervise equipment use.

Computer Units and Data Projection Units cannot be taken off campus. Any other piece of equipment must be supervised by a faculty/staff employee.

Cancellation Policy

Cancellations must be made 24 hours in advance. If a cancellation is not made 24 hours in advance, the charge will not be waived.

Modification Policy

We reserve the right to charge an additional 10% to your total charge for any modifications that are not made 24 hours in advance.

Late Orders

Requests not received before 4:00 PM are considered late. If your order is late 3 times, you will be charged $5 for each piece of equipment delivered and each one there after for that quarter.  Remember to plan ahead.

Charging Policy

Departments and organizations should contact Toni Schmidt for clarification at 909.979.6332 or by email at tlc@csupomona.edu.

Video Library Policy

Videos can only be checked out by faculty or staff. Videos cannot be delivered to a classroom unaccompanied by equipment. If a video is requested without equipment, the video may be picked up at the front desk of Media Distribution or it may be delivered to the department's administrative assistant.

Hours of Operation

Monday - Thursday: 8:00 AM - 5:00 PM
Location: Building 5, Room 211

Phone Numbers

Information Number - X3920
Toni L. Schmidt, Instructional Support/Admin. Support - X6332
Terry Simmons, Equipment Technician - X6333

 

This page was last updated on June 13, 2008.