Mailman for List Administrators

Creating an Email List Group:

To create a Mailman mailing list group visit the following link: https://mailman.csupomona.edu/mailman/create. You will be prompted to log in using your Cal Poly Pomona Intranet username and password (a.k.a. your BroncoName and BroncoPassword). Once logged in you will be on the Create a mailman.csupomona.edu Mailing List page.
On this page you can:

Enter the name of your new list and the email address of the list owner (the list owner is also the moderator of their list).
Auto-generate a list password or enter one of your own choosing.
Choose whether to allow new list members to post moderated or un-moderated messages to the list.

If you allow new list members to post moderated messages it means that the list moderator (list owner) must first approve all messages sent by new members before they are posted to the group.
If you allow new list members to post un-moderated messages it means that new members can post messages to the group as soon as they join it.

Choose the language version of your list.

Choose whether or not you would like an email to be sent to the list owner notifying him/her that the list has been created.
Click Create List to finish creating the list.

Adding Members to an Email List Group:

To add members to your list go to the Admin page at: https://mailman.csupomona.edu/mailman/admin. Find the name of your list group and click on it to bring you to the list Administrator page. For demonstration purposes, the following instructions will use the list group Testingmm as an example.
To access the Administration page for your list enter the Administrator password for your list and click Let me in...
Once logged on to the Mailing list administration General Options Section click on Membership Management in the upper left corner and then click Mass Subscription to subscribe members to your list. [Insert image: 05-mailman]
On the Membership Management section scroll down to Mass Subscriptions and you can chose to subscribe members right now or invite them with an email message. A welcome message can be sent to the new members as well as a notification message to the list owner about the new subscriptions. To add members to the list enter one email address per line as shown below. Additional text for an invitation or welcome message can be entered in the box at the bottom of the page. When you have entered the email addresses of the members you wish to subscribe click Submit Your Changes at the bottom of the page.

Setting Privacy Options

To set up your list to accept messages from non-members scroll to the top of the page and click on Privacy Options (which is listed under Configuration Categories) and then click Sender Filters.
Scroll down the Privacy Options page to the Member filters area. Make sure By default, should new list member postings be moderated? is marked No. If this setting is marked “No” then you can ignore the following radio button for “Action to take when a moderated member posts to the list” if it is set to Hold.
Under the area Non-members filters in the box List of non-member addresses whose postings should be automatically accepted type in ^.*@*.^ to allow all non-members’ email addresses to post to the list.
If you just want non-members with Cal Poly Pomona email addresses to post to the group enter ^.*@.*csupomona.edu.
Scroll to the bottom of the page and mark the radio button Accept for Action to take for postings from non-members for which no explicit action is defined.
Click Submit Your Changes.
To set up your list to have moderators and list owners approve messages sent to the list by both members and non-members scroll down the Privacy Options page to the Member Filters area. Make sure By default, should new list member postings be moderated? is marked Yes.
For Action to take when a moderated member posts to the list, mark Hold.
To moderate messages from non-members to the list, scroll to the bottom of the page and click the radio button Hold for Action to take for postings from non-members for which no explicit action is defined.
Click Yes on Should messages from non-members, which are automatically discarded, be forwarded to the list moderator?
Finally, click Submit Your Changes.
To automatically reject messages from non-members scroll to the bottom of the page and click the radio button Reject for Action to take for postings from non-members for which no explicit action is defined.
Click No on Should messages from non-members, which are automatically discarded, be forwarded to the list moderator?
Finally, click Submit Your Changes.
Once you have clicked the “Submit Your Changes” button you can scroll to the top of the page and click Logout.
This concludes the instructions for the creation and subscription of members to the Mailman email list groups.
To send an email to the members of the list send it to “listname”@mailman.csupomona.edu.
For example, to send an email to the Testingmm mailing list group you would send an email to testimngmm@mailman.csupomona.edu.

Detailed Administration Options

List Administrators can configure more detailed options for their group by going to the Administrator page at https://mailman.csupomona.edu/mailman/admin and clicking on the name of their list.
Enter the list password and click Let me in...
Once logged in you will be on the General Options Section for your email list. There is a menu at the top of the page that has other options such as Membership Management, Privacy Options, Archiving Options, etc. On the General Options Section you can make changes as to the name of the list, list administrators, and list moderators as well as other options (scroll down this page for more information).
Once you have made your changes click on the “Submit Your Changes” button at the bottom of the Mailman screen and then click the “Logout” button at the top of the screen.
You can set a phrase and a short description of your list that will be shown on the page listing all the Mailman accounts.
It is strongly recommended that you set replies to list messages to be sent directly to the poster as shown below.
You can also set the list to send monthly password reminders to the list members.
Various Moderation Options can be set at the bottom of the General Options Section screen. For example, moderators can set notification options for member subscriptions and unsubscriptions. Also, you can set the maximum size of a message in kilobytes (KB).
When you are finished making changes on the General Options Section screen click the “Submit Your Changes” button at the bottom of the page, and then scroll to the top of the page and click on the “Logout” button.