How to Record Grades

Overview of Grading

BroncoDirect, the Web portal for PeopleSoft, provides a convenient method for faculty to enter grades for their class sections.

What You Will Need:

BroncoName and Password. If you don't have your BroncoName and password, contact the Help Desk at X6776. It is important to change your password from the default.
Accurate Class Roster. You should verify the accuracy of your class list before the end of the third week each quarter. This verification is essential to the grading process. You will not be able to remove or add students to the grade roster.

How the Process Works:

You may enter grades at any time between 8 AM on Monday of finals week and 8 AM on Wednesday of the following week,

You will enter grades online via the grade rosters created from your class rosters and made available on the first day of final exams. To access your grade rosters, click on the Faculty Center (Roster/Grades) link. On the Faculty Center page, click on the Grade Roster icon (last column on the right) corresponding to the class you are going to grade.

If Open University students are enrolled in your class, there will be an additional roster for them marked with an "E" for Extended University.

You may enter grades, individually or all at once. The pull-down box limits your grade choices to those that are permitted at Cal Poly Pomona. Save your entries each time you exit the grade roster. Return to the grade roster to add or change grades as many times needed.

Merely saving a roster with the grades you have entered is not the end of your work! After you have entered a grade for every student on a given roster you must "Approve" the entire roster by selecting "Approve" on the Approval Status pull-down menu and clicking save. You will then set a pop-up box confirming that you have approved your grades. You must complete and "Approve" all rosters before the due date for grading (8:00 a.m. on Wednesday after finals week).

If you exit your grade roster without “approving” it, you will see a pop-up box reminding you to approve the roster when you have completed the grading for that class.

Grades are posted to students’ records within one business day after approval. They are accessible to students via BroncoDirect once they have been posted.

Plan your grading carefully since the grade audit trail system requires additional documentation to enter late grades or change grades once they become official. Individual grade changes must be performed using one printed Change of Grade Form per student.

It is essential that grade rosters are completed and "Approved" before the end of the grading period; otherwise, student grades will not be posted for your course.

Additional Information:

The primary instructor for the course must enter the grades. This task may not be delegated, or completed by secondary instructors.
Incorrect class rosters cause havoc in this system. You must verify your rosters before the end of the third week of the quarter.

Be sure that you complete the full grading process. Grades cannot be posted until you enter a grade for each student on the grade roster, "Approve" and then save the grade roster.

Contact Information:

For help with passwords and other technical issues, call the Help Desk at X6776.
For help with extra or missing grade rosters, call Nancy Hendricks at X2866 or Stella Quirk at X2685.
For help with the grading procedure, contact Cynthia Chatfield at X2101 or Cynthia Brown at X3121.
You can also contact Claudia Pinter-Lucke at X3288 or at clpinterluck@csupomona.edu